The Board of Directors of the Huntsville-Madison County Public Library (HMCPL) is issuing a Request for Proposals (RFP) for janitorial services for the North Huntsville Library (“Library”) located at 3011 Sparkman Drive, Huntsville, AL 35810.
RFP Title: Janitorial Services for North Huntsville Library
Timeline: RFP Issuance October 6, 2020
Optional Pre-proposal Tour: Tuesday, October 20, 10:00 a.m.
Proposal Submission Due: November 3, 2020, 2:00 p.m.
Anticipated Start of Service: December 15, 2020
Contract Period: Three years with no automatic renewal
OPTIONAL PRE-PROPOSAL TOUR FOR PROPOSERS
A pre-proposal tour for proposers will be held on Tuesday, October 20 at 10:00 a.m. at the North Huntsville Library. Attendance at this session is optional. Due to the site being under construction, only one representative may attend per proposer. Interested proposers should notify the Library of their intention to attend the pre-proposal tour by calling the Library Administration Office at 256-532-5950 or by email to firstname.lastname@example.org. Attendees will receive further details at a later date on where to meet at the site.
SCOPE OF WORK
Janitorial services for the North Huntsville Library are required 6 days per week beginning at 6:00 a.m. Monday through Saturday. Floor work in all public areas must be completed and all public restrooms cleaned by the time the Library opens. Cleaning of non-public areas and pulling trash may be done after the Library opens. A day porter/maid is required 6 days per week from 9:00 a.m. until 6:00 p.m. The day porter/maid’s responsibilities include maintaining the cleanliness of all public and staff restrooms, cleaning certain Library office areas that are not open for cleaning by the morning crew, and being on call for spills, restroom accidents and extra cleaning needs while the Library is open. The day porter/maid may be assigned other responsibilities by the cleaning service that can be scheduled around these tasks.
The North Huntsville Library Branch Manager or their representative shall make a weekly inspection of the facility. If the work done is of poor quality in the opinion of the Library, a 24-hour notice will be given to the Contractor to remedy the situation. If the Contractor fails to remedy the situation, the Library shall have the right to hire another vendor and deduct the cost from the Contractor’s payment due or that may become due.
QUESTIONS & ANSWERS
Questions will be answered on this page as they are submitted.
1.) Question: Can you provide more details on the annual carpet extraction?
Answer: The meeting rooms will be cleaned quarterly, and open carpeted areas in the library will be cleaned annually.
2.) Question: What are the details on flooring, finishes, and the number of windows?
Answer: Details are available in this document.